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[Task] Define governed real-time collaboration channel profiles #45

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opened 2026-08-06 14:11:31 +02:00 by zemion · 2 comments
zemion commented 2026-08-06 14:11:31 +02:00
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Outcome

GovOPlaN can use video meetings, chat, instant messaging, and forums as governed channels around institutional work without prematurely building another communications stack.

Acceptance criteria

  • Define provider-neutral meeting/thread/message/participant references and source-authority modes.
  • Define access, represented capacity, classification, retention, legal hold, export, correction, moderation, and evidence expectations.
  • Identify deep-launch, embed, synchronization, notification, and record-filing boundaries.
  • Compare integration with established providers against the bounded native functionality required by one reference journey.
  • Keep Mail, Postbox, Calendar, Committee, Files, Records, Search, and Notifications ownership intact.

Source orientation: docs/PRODUCT_INPUT_REGISTER.md.

## Outcome GovOPlaN can use video meetings, chat, instant messaging, and forums as governed channels around institutional work without prematurely building another communications stack. ## Acceptance criteria - Define provider-neutral meeting/thread/message/participant references and source-authority modes. - Define access, represented capacity, classification, retention, legal hold, export, correction, moderation, and evidence expectations. - Identify deep-launch, embed, synchronization, notification, and record-filing boundaries. - Compare integration with established providers against the bounded native functionality required by one reference journey. - Keep Mail, Postbox, Calendar, Committee, Files, Records, Search, and Notifications ownership intact. Source orientation: `docs/PRODUCT_INPUT_REGISTER.md`.
zemion commented 2026-08-21 14:22:27 +02:00
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Decision checkpoint before implementation:

  • Select one reference journey and first provider/protocol; meeting launch, durable team/thread, direct message, recording/transcript, and records filing have materially different authority and retention semantics.
  • Choose tenant-managed versus user-connected credentials and precedence, participant identity mapping, guest/federation policy, classification inheritance, recording/consent rules, moderation, retention/legal hold, and who may file a collaboration artifact into Records.
  • Decide which state GovOPlaN owns (governed references, intent, receipts) versus provider-owned mutable content.

Manual inputs: non-production provider tenant/room, API credentials/certificates, test identities including a guest, retention/recording policy, and provider receipt/error fixtures. Recommend starting with meeting/thread reference creation and immutable acknowledgement evidence, excluding recording content.

Decision checkpoint before implementation: - Select one reference journey and first provider/protocol; meeting launch, durable team/thread, direct message, recording/transcript, and records filing have materially different authority and retention semantics. - Choose tenant-managed versus user-connected credentials and precedence, participant identity mapping, guest/federation policy, classification inheritance, recording/consent rules, moderation, retention/legal hold, and who may file a collaboration artifact into Records. - Decide which state GovOPlaN owns (governed references, intent, receipts) versus provider-owned mutable content. Manual inputs: non-production provider tenant/room, API credentials/certificates, test identities including a guest, retention/recording policy, and provider receipt/error fixtures. Recommend starting with meeting/thread reference creation and immutable acknowledgement evidence, excluding recording content.
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triage
 labels 2026-08-21 14:22:28 +02:00
zemion commented 2026-08-23 11:23:49 +02:00
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Decision update 2026-08-23: the provider-neutral first-slice boundary is approved, but no first collaboration product has been selected. This issue therefore remains needs-info for a target-tested provider. The required selection context is: suite/provider, data-residency and deployment model, API/auth availability, immutable meeting/thread identifiers, retention/legal-hold/export behavior, and whether GovOPlaN deep-links, synchronizes metadata, or files selected content as a record.

Decision update 2026-08-23: the provider-neutral first-slice boundary is approved, but no first collaboration product has been selected. This issue therefore remains needs-info for a target-tested provider. The required selection context is: suite/provider, data-residency and deployment model, API/auth availability, immutable meeting/thread identifiers, retention/legal-hold/export behavior, and whether GovOPlaN deep-links, synchronizes metadata, or files selected content as a record.
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area/api
HTTP API contracts, routers, schemas, or API smoke behavior.
 area/auth
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 area/db
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 area/devex
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 area/governance
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 area/marketing
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 area/release
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 area/security
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 area/tenancy
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 module/access
GovOPlaN access, identity, authentication, RBAC, and administration behavior.
 module/addresses
GovOPlaN Addresses module behavior or integration.
 module/admin
GovOPlaN Admin module behavior or integration.
 module/appointments
GovOPlaN Appointments module behavior or integration.
 module/approvals
GovOPlaN Approvals module behavior or integration.
 module/audit
GovOPlaN Audit module behavior or integration.
 module/calendar
GovOPlaN Calendar module behavior or integration.
 module/campaign
GovOPlaN campaign module behavior or integration.
 module/cases
GovOPlaN Cases module behavior or integration.
 module/committee
GovOPlaN Committee module behavior or integration.
 module/connectors
GovOPlaN Connectors module behavior or integration.
 module/core
GovOPlaN core runner, shared primitives, shell, or extension points.
 module/dashboard
GovOPlaN Dashboard module behavior or integration.
 module/dataflow
GovOPlaN Dataflow module behavior or integration.
 module/datasources
GovOPlaN governed datasource contracts, catalogs, and integrations.
 module/decisions
GovOPlaN formal Decisions module behavior or integration.
 module/dist-lists
GovOPlaN Distribution Lists module behavior or integration.
 module/dms
GovOPlaN Dms module behavior or integration.
 module/docs
GovOPlaN Docs module behavior or integration.
 module/encryption
GovOPlaN Encryption key custody, cryptographic policy, and E2EE integration.
 module/erp
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 module/evaluation
GovOPlaN Evaluation module behavior or integration.
 module/files
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 module/fit-connect
GovOPlaN Fit Connect module behavior or integration.
 module/forms
GovOPlaN Forms module behavior or integration.
 module/forms-runtime
GovOPlaN Forms Runtime module behavior or integration.
 module/helpdesk
GovOPlaN Helpdesk module behavior or integration.
 module/identity
GovOPlaN Identity module behavior or integration.
 module/identity-trust
GovOPlaN Identity Trust module behavior or integration.
 module/idm
GovOPlaN Idm module behavior or integration.
 module/ledger
GovOPlaN Ledger module behavior or integration.
 module/mail
GovOPlaN mail module behavior or integration.
 module/mandates
GovOPlaN Mandates, jurisdiction, responsibility, and authority behavior or integration.
 module/notifications
GovOPlaN Notifications module behavior or integration.
 module/ops
GovOPlaN Ops module behavior or integration.
 module/organizations
GovOPlaN Organizations module behavior or integration.
 module/parties
GovOPlaN procedure Parties, representation, and delivery-authority behavior or integration.
 module/payments
GovOPlaN Payments module behavior or integration.
 module/permits
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 module/policy
GovOPlaN Policy module behavior or integration.
 module/poll
GovOPlaN Poll module behavior or integration.
 module/portal
GovOPlaN Portal module behavior or integration.
 module/postbox
GovOPlaN Postbox module behavior or integration.
 module/projects
GovOPlaN Projects module behavior or integration.
 module/quick-access
GovOPlaN configurable task-local Quick Access behavior and integrations.
 module/records
GovOPlaN Records and eAkte lifecycle behavior or integration.
 module/reporting
GovOPlaN Reporting module behavior or integration.
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GovOPlaN Risk Compliance module behavior or integration.
 module/scheduling
GovOPlaN Scheduling module behavior or integration.
 module/search
GovOPlaN Search module behavior or integration.
 module/services
GovOPlaN versioned institutional Services behavior or integration.
 module/tasks
GovOPlaN Tasks module behavior or integration.
 module/templates
GovOPlaN Templates module behavior or integration.
 module/tenancy
GovOPlaN Tenancy module behavior or integration.
 module/tickets
GovOPlaN Tickets module behavior or integration.
 module/views
GovOPlaN governed task views, interface projections, and workflow view integration.
 module/voting
GovOPlaN Voting module behavior or integration.
 module/wiki
GovOPlaN Wiki module behavior or integration.
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GovOPlaN Workflow module behavior or integration.
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govoplan-package-publisher zemion (Albrecht Degering)
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Reference: GovOPlaN/govoplan#45