90 lines
3.6 KiB
Markdown
90 lines
3.6 KiB
Markdown
# Records Domain Boundary
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## Purpose
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Records management for file plans, records classification, retention schedules, disposal holds, and archive handoff.
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## Owns
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- file plans
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- records classification
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- retention schedule application
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- disposal holds
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- archive handoff state
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- legal record identity
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## Does Not Own
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- document binary storage
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- DMS editing workflows
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- generic privacy policy engine
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## Integration Candidates
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- files
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- dms
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- docs
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- policy
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- audit
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- transparency
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## Implemented State
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The native kernel currently provides:
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- versioned file-plan nodes and record classes;
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- stable record identities, immutable OCC-guarded revisions, volumes, exact
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filed items, and chronology;
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- independent valid and recorded time with current/at/all temporal reads;
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- tenant, purpose, actor/capacity, source authority, institutional context,
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provenance, and idempotency fields;
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- provider-neutral exact-source capabilities implemented by Files versions,
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Cases revisions, Forms Runtime submissions, and Decisions revisions;
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- tenant APIs, search projection, uninstall/retirement guards, and a Records
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workspace using shared WebUI controls.
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- immutable close/reopen, retention, hold, appraisal, and independently
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approved disposition transitions;
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- archive-neutral manifests, bounded receipts, and a clearly marked transfer
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simulation that does not claim custody;
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- Core recovery-ledger adoption, atomic terminal evidence, Audit projection,
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source and package restore diagnostics, catalog administration, volumes, and
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lifecycle UI.
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- an executable assisted/digital resident-parking-permit reference package
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that proves equivalent filing semantics, URL resume, search, temporal
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reconstruction, and evidence integrity after database backup/restore.
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Restricted object grants remain a separate governed slice. A target-tested
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archive adapter and any destructive effect remain deliberately unimplemented;
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approved destruction is only a pending lifecycle state.
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## Data-subject requests
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Records publishes `privacy.dsar.records`. A record-subject search must include
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an exact record, revision, item, volume, chronology, hold, disposition,
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transfer-package, or authoritative source-module reference. A canonical
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account, identity, or membership match identifies staff accountability
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activity only; creating, filing, reviewing, or transferring an eAkte does not
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make that staff member the subject of its contents.
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The provider exports bounded record identity, revision, filing, chronology,
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hold, disposition, and transfer lifecycle metadata. It excludes source
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content, record snapshots and search text, opaque institutional contexts and
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payloads, digests, replay keys, launch URLs, approval identifiers, archive
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manifests and receipts, and unrelated records. Exact source content remains in
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the source owner's DSAR provider. Record revisions and lifecycle evidence are
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immutable retention evidence; the current record fact receives a
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non-executable manual-review action. Actual correction, closure, appraisal,
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hold, disposition, or transfer must use the governed eAkte lifecycle.
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## Next Boundary Slice
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Complete restricted access and one target-tested archive provider without
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moving source-module ownership into Records. The executable reference journey
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already covers assisted/digital intake, decision, filing, hold, restore,
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search, and archive simulation; it is evidence for the native boundary, not a
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claim of target archive conformance or transferred custody.
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The complete native/external boundary, temporal and purpose-aware record model,
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disposition lifecycle, German public-sector provider profiles, and staged
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implementation are specified in [eAkte Architecture](EAKTE_ARCHITECTURE.md).
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